2017 Local Rules
Open for Entries: Monday 18th September 2017
Entries Close Date: noon Friday 27th October 2017
Last On-Line Crew Change: 22:00hrs Saturday 11th November 2017 (Rule 19)
Race Day Crew Changes In Person Only: CPH 08:00-09:45 or London RC 09:00-09:45 (Rule19)
Race Date: 10.45hrs Sunday 12th November 2017
Complaints Deadline post race: 14:30hrs Sunday 12th November 2017 (Rule 35)
Appeals Deadline: 16:30hrs Monday 13th November 2017 (Rule 37)
Results Submission to British Rowing: 20:00hrs Monday 13th November 2017 (Rule 38)
Prizegiving at Fullers, Chiswick: Thursday 11 Jan 2018 @ 7PM: Location: Hock Cellar, Fullers Brewery (Rule 36)
- The race is held under: the British Rowing Rules of Racing; Guide to Safe Practice in Rowing; these Rules; the Marshalling Instructions; and any other instructions issued by the Committee.
- Rules of Racing Section 3: The HOR4s Local Rules have been updated to take into account the 2017 version of the Rules of Racing, the most significant being to incorporate the introduction of the new Points System and Personal Ranking System.
- Safety Instructions. Please read these rules carefully. In the event of a serious transgression either before, during or after the race (e.g. undeclared substitutions, rowing below status, endangering other crews or behaviour deemed to be unsportsmanlike) the Committee may disqualify not just the crew involved but all crews from the Club it represents and refuse entries in future years.
- Please be aware that all boats including those from overseas, must display a standard form of boat identification. More information on codes and format can be obtained from British Rowing. Failure to do so may result in a time penalty being applied.
- The Committee does not accept any liability for crews or their equipment.
Entries will close at noon on Friday 27 October 2017 (Entries Close Date) at the latest. Entries will close earlier than this date should 480 complete paid entries have been accepted. Clubs are asked to note that there is NO possibility of reserving a place not paid for and NO “WAITING LIST” after entries close.
Entries are invited in the 4-, 4x and 4+ boat classes for the categories as detailed on the ENTRIES page and as clarified by these Local Rules. For 2017 the major changes are:
- Under 23 category introduced;
- Junior entry provision extended;
- Senior entries restructured in line with the vision of the Competition Review;
- <Minimum 5 ‘old points’ for entries other than Juniors>: Withdrawn 24/10/17 14:30;
- Lightweight events no longer offered;
- The number of pennants offered for the Senior events will be determined by the entry level for each category.
- Marshalling will take into account a number of factors including the cumulative Personal Ranking Index (RPI) of the crew.
- Further Entries Information. Non Tideway clubs MUST have obtained written/email permission to boat from their host tideway club before completing an entry form. Captains will ascertain time and order of boating of crews from those in authority at the club from whose Boathouse their crews intend to boat. The Committee reserves the right to direct where crews will boat and issue traffic directions.
- The committee reserves the right to cancel specific events in the event of insufficient entries. In this situation, crews will be offered the opportunity to race in a different category, where available.
- NO CREW OR COMPETITOR MAY COMPETE IN MORE THAN ONE EVENT. Crews are eligible only for the prize of the event they have entered.
- All cox’ns must have reached the age of 16 in the calendar year of the race (i.e. born in 2001 or earlier), unless express permission is given by the race committee.
- (21/9/17 Wording aligned to Rules of Racing 2017) a) All competitors must ensure that their old style ‘Status Points‘ (Rules of Racing 3-3) are up to date; please contact firstname.lastname@example.org if you have a query. This includes ‘top ups’ under 3-3-2 eg any competitor who has competed at a senior level for their Country (Continental Championships, World Cup, Senior or U23 World Championships or Olympics) or the Oxford and Cambridge Boat Races. (2017 Rules of Racing 3-3-2). b) Personal Ranking Index (PRI) (Rules of Racing 3-4) queries should be via the “examine your ranking points history” page on your British Rowing Account; please check that all of your events have been registered. At close of entries, the Ranking Index for individuals is ‘locked’ and there are potential consequences if the PRI or Status Points are significantly in error. (Rules of Racing 4-2 b ‘Event Bands’)
- Subject to an overall cap of 160 junior entrants (1/3 of the overall event), clubs may not make more than four entries in any of the Junior events (i.e. Clubs are permitted to enter a maximum of four open Junior crews and four women’s Junior crews in both the 4+ and 4x categories). Composite crews and entries from School Alumni clubs, or ‘clubs of convenience’ (as determined by the committee) will not be accepted in any of the Junior categories.
- Rule Withdrawn 24/10/17 at 14:30<With the exception of the Junior events, and entries from overseas and clubs affiliated to Scottish Rowing, all crews entered in the HOR4s must have at least five (5) old points in the relevant discipline, sweep or sculling, both at the time of entry and on race day (i.e. subs must have sufficient points to maintain the five (5) point minimum for the crew at all times)> Withdrawn 24/10/17 at 14:30.
- Clubs affiliated to Scottish Rowing should consult their national web site and should ensure that they provide all individual registration numbers in the Notes field in OE. If asked, they must provide evidence to support that their crews are at an equivalent level of competence.
- The committee reserves the right to reject crews entered if there is concern that a crew may cause danger to itself or others.
- (22/9/17 Wording aligned to Rules of Racing 2017) Overseas Crews must contact British Rowing to be assigned a ‘Visitor Number’ for free so their entry can be made on BROE. Those affiliated to Scottish Rowing who are not already registered, will need to contact British Rowing (email@example.com). Those affiliated to UK Coastal Associations who are not already members of British Rowing will need to contact British Rowing (firstname.lastname@example.org). If you have any problems or questions about this process, please contact our entries secretary (email@example.com).
- (21/9/17 Wording aligned to Rules of Racing 2017) Such visiting crews and competitors must make contact with the Entries Secretary in good time prior to the close of entries so that they can be placed in a suitable band for marshalling and racing purposes (Rules of Racing 5-5-3-g).
- With the exception of Coxswains (who may be older), all athletes entered in the Junior events must have been born on, or between the 1st September 1999 and the 31st August 2003 (British Rowing Rules of Racing 2-3a). The HOR4s permits junior crews to be coxed by those older than juniors; this can be made directly in BROE2.
Start order, further instructions and results will be posted on this web site www.hor4s.org.uk.
- The Committee will determine the order of start. This will take into account the cumulative Personal Ranking Index of the crew at the time of Close of Entries in conjunction with several other criteria. The Committee will then determine if there are sufficient entrants to split a category into ‘Bands’. Each Band then will be eligible for a pennant. All crews competing for a particular pennant will be started in one block. The Committee will endeavour to start all crews entered in the same boat class/ gender within 3 divisions of each other if possible and appropriate to enable the finishing order (and thus the number of Ranking Index Points to be awarded post event) to reflect relative boat speed as fairly as possible given the variability of stream and weather over duration of the race.
- A Crew is defined by its Online Entry (OE) 7 digit Crew ID number, its associated crew composition. Crews MUST race under the Start Number allocated to that OE Crew ID – your club’s nominated OE admin rep will be able to tell you what it is (or see published start crew lists, on this website, to make sure you know where your crew is starting). Where more than one club crew has been entered in a single event, it is the responsibility of the club concerned to ensure their crews race under the start number allocated to that crew by the event; failure to do so will result in disqualification.
CREW CHANGES / SCRATCHINGS
Prior to the published latest possible Entries Close Date, crew line-ups can be amended through the On-line Entry system and clubs can make as many changes as they want. If entries reach capacity and have to close before this date, unrestricted subs will still be allowed within that period. We facilitate this by ‘suspending’, rather than closing, entries. Within this period FEES WILL NOT BE REFUNDED for crews ‘withdrawn’, these being in effect scratches.
Clubs wishing to change boat type (ie, from 4+ to 4-) prior to close of entries, should be aware that this requires the original entry to be scratched and a completely new entry to be made in OE. The new entry will be treated as having being received when it is made, and not when the original entry was made. Please notify the entries secretary (firstname.lastname@example.org) if you need to change status for any boat type.
If you withdraw an incorrect paid entry and replace it, ask the Entries Secretary to transfer your payment. DO NOT PAY TWICE.
- Following the Entries Close Date, the crew will be baselined in OE and it will subsequently only be possible to substitute up to half the crew (as well as the cox).
Please note that after this time it will not be possible to change status or boat type. Any ‘placeholders’ must be replaced with the planned crew member prior to the Entry Close Date.
Publication of the Start Order. Following the Close of Entries the entries and associated Ranking Index Points will be ‘locked’ and reviewed for marshalling. ‘Bands’ for pennants within the Senior boat classes will be determined.
- Notice of scratching, in writing, or e-mail, must be received by the Entries Secretary before the race. On race day, notice may be handed in at Chiswick Pier House, (if you turn down Edensor Road off the A316 and go straight on until you reach the river, you will find the Pier House – see map on right). Notice of scratching must include a full explanation of the reasons for withdrawal. Failure to provide an adequate explanation could affect the acceptance of a Club’s entries in future years.
- Where possible, crews must be amended online, using OE. This service will be available up until 22:00hrs on the DAY BEFORE THE RACE (see Timeline above).
After that time, substitutions can only be made on race day at either Chiswick Pier House (from 08.00 hrs to 09.45 hrs), or London Rowing Club (from 09.00 hrs to 09.45 hrs). Crew change forms are provided on this web site and will be available from the entries official at these locations on the day of the race. The entries official must be shown the BR cards of any substitutes together with the completed form. Please note that any changes requested at London RC will be checked by the Chief Umpire Representative in liaison with Chiswick Pier House before they are accepted. Crew change information can be found here.
- The entries Secretary or his representative must receive notification of substitutes not later than one hour before race start time. THIS INCLUDES COX’NS. On race day the entries secretary will be at Chiswick Pier House. Failure to comply with this rule will render a crew ineligible for any prize and may result in disqualification.
Crews who are forced to substitute more than 50% of the rowers (because of illness etc) may request to race for Time Only – it is not possible for clubs to make these subs via OE- so please contact the Entries Secretary by email (email@example.com) – see the Crew Change page for more details.
- Revised 24/10/17 14:30: Where substitutions following Close of Entries have significantly increased a crew’s combined CRI / total Status points such that it no longer is appropriate for Band 2 or Band 3, the Race Committee reserves the right to move the crew into a higher band. This will be published on the Final Results. The crew concerned will be notified as soon as practically possible. < OLD WORDING Following Entries Close Date, substitutions which increase a crew’s Ranking Index by more than 25% of the upper limit of a band will mean that the crew will be assigned to race for Time Only. These subs cannot be made via OE so please contact the Entries Secretary as above.>
- Where it is necessary to sub someone into a crew from a club other than that named in the entry, the committee may allow the crew to race for Time Only. Again, these subs cannot be made via OE, so please contact the Entries Secretary, as above, with the individual’s BR membership number.
- Revised 24/10/17 14:30 Rule 7 Withdrawn so Rule 24 no longer applicable <For events where a point minimum applies (see rule 7), no option to race for Time Only will be extended to crews who wish to sub below five (5) points (sweep or sculling as relevant). Any senior crew found racing with less than the required number of points WILL BE DISQUALIFIED and may face further sanctions.>
- Crews given permission to race for Time Only, will be given a time but will not be awarded a finish position in the published results. However, results will still b e submitted to British Rowing and Ranking Points will be awarded. Crews disqualified after they have completed the course may still be awarded Ranking Points; these are part of the submission to British Rowing.
PARKING & TRAILERS
The Committee is reliant on the goodwill and assistance of the Authorities at Putney and Hammersmith if the Race is to continue with the same number of crews. The Committee will disqualify all the crews from any club whose representatives do not conform to the instructions issued to those clubs boating from Putney and Hammersmith, and may refuse entries in future years.
- The Police, Traffic Wardens and Council Officials must not only be obeyed at all times but treated with courtesy and respect. Traffic flows and regulations will be obeyed. Equipment must not block the road at any time. This is an important safety requirement.
DURING THE RACE
Club Captains must ensure that they only enter competent crews and that their crews are properly prepared for the race.
Captains must ensure that their crews follow the standards for safety set out on the British Rowing Guide to Good Practice in Rowing, and particularly the requirement to wear personal flotation devices where competitors cannot demonstrate the ability to meet the swimming standard or if there is a medical problem which presents a risk that the competitor may become unconscious or immobile.
Crews should be capable of completing a ten mile outing and may be on the water for three hours. The weather in November can be wet and cold. Hypothermia is a real danger. Crews should take sufficient warm clothing on the water with them. A plastic bag is useful for placing clothing in during the course of the race.
- Owing to the particular safety considerations of this race, the use of megaphones and radio equipment is prohibited for all parties except race officials.
- All Coxswains and Steers should be familiar with the Marshalling Instructions and Rowing Code of Practice for the Tidal Thames between Putney and Richmond before boating.
- Crews that are late to the start, and are therefore not started with the rest of the crews in their event, may be liable to an additional time penalty of up to thirty seconds.
- Returning crews are to be presumed responsible for ‘avoiding’ accidents with racing crews. Crews in later divisions returning to upriver clubs must be mindful of when dusk is expected and have suitable navigation lights installed for a safe return journey.
- The Racing Course is defined by the Fairway as explained in The Tideway Code (ie the zone to the centre of the river between the red and green large navigation buoys.)
Overtaking: ALL crews have a responsibility to avoid collision whether they are overtaking, or being overtaken. Coxswains and Steers should in principle maintain that which they consider to be their best course. An overtaking crew should establish its intended overtaking line as early and as clearly as possible, stick to that line, and not push out the slower crew. A slower crew is expected to give way to a faster overtaking crew where it can do so without endangering itself or other crews and without having to take excessive evasive action, but MUST NOT actively impede or move towards the course of an overtaking crew.
Any crew which chooses to row in bow-coxed boat has a special responsibility to make their cox aware of any overtaking crew.
Crews, whether the faster or slower, may be penalised or disqualified if judged to have contributed to the causes of a collision.
A full list of provisional times will be available on the website as soon as possible after the race finishes.
- Any complaints about the behaviour of other crews during the course of the race must be made to the Chief Umpire at Chiswick Pier House, within one hour of the last crew crossing the finish line (i.e. complaint must be made before 14:30 hrs). If you turn down Edensor Road off the A316 and go straight on until you reach the River you will find Chiswick Pier. New 11/11/17 Online Facility : http://tinyurl.com/y82fgqy3
- Prizes will be presented at a reception held on Thursday 11 January 2018, to which winning crews will be invited. Winning competitors will receive an individual medal and winning Crews will receive a sign written Blade Spoon. The Committee reserves the right not to award medals where there has been an unduly small entry in an event.
- Crews have until 14:30 hrs on Monday 13th November 2017 to make any appeals over penalties or the published result order. Appeals should be addressed in writing by email to the Chief Umpire, and copied to the Hon Secretary and Entries Secretary – contact can be made via the committee page on the Hor4s website.
- In order to meet British Rowing Results submission requirements and timeline, any corrections found necessary after 20:00hrs Monday 13th November 2017 (whether by time or crew composition) will also require notification to British Rowing. Crews are therefore strongly encouraged to ensure that the event has accurate details of the racing crew including coxswain prior to the race.
RACE CANCELLATION & REFUNDS
As the cost of insuring the event against cancellation has become prohibitive, the committee now self-insures in order to keep entry fees to a minimum. As a result, please be aware that entries can no longer be refunded if the event does not take place.